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MERIT PROMOTION AND PLACEMENT ANNOUNCEMENT
KOREAN NATIONAL POSITION
CIVILIAN PERSONNEL OFFICE OSAN AIR BASE
ANNOUNCEMENT NUMBER: OAB-026-17 OPENING DATE: 12 Jul 17
CLOSING DATE: 20 Jul 17
POSITION TITLE & GRADE: Office Automation Assistant, KGS-0326-05 (Temporary NTE 1 year: 임시직 1년)
SALARY: Between 16227 – 23262 won per hour (Total hourly compensation when quarterly bonuses are included)
DUTY LOCATION: Department of Defense Education Activity, Seoul American High School.
AREA OF CONSIDERATION: All current employees assigned with United States Air Force, Korea (USAFK).
(Priority Group 5)
NOTE: Newly hired NAF employees are required to serve no less than one year in the position to which they are initially hired before they can voluntarily accept any other position unless approved by management. Applicants applying under this vacancy announcement may be converted from temporary to permanent without further competition.
MAJOR DUTIES: Uses a personal computer and multiple functions of a variety of software types (e.g., word processing, spreadsheets, databases, graphics) to prepare a variety of letters, messages, memoranda, reports, statistical material, graphics, school bulletins, parent newsletters, faculty and parent handbooks, and other documents from oral instructions, hand-written rough drafts, or voice recordings. Also prepares transmittals, requests for supplies, a variety of forms, and related material. Responsible for correct format, spelling, punctuation, and grammar. Serves as backup to and assists the School Information Assistant by entering and retrieving information in the School Management System (SMS) database. Assists in registration of incoming students. On an as-needed basis, performs other tasks in support of the School Information Assistant, Utilizing database or spreadsheet software to enter, review, sort, or calculate and retrieve data for standard reports. Establishes and manages all files and records related to school correspondence/mail distribution, and Freedom of Information Act data. Responds to letters of inquiry whenever possible, routing to the principal or assistant principal correspondence requiring their personal attention. Ensures distribution and/or appropriate posting of information of interest and concern to school personnel. Maintains suspense files and follows up to ensure that deadlines are met. Orders and maintains supplies and materials. Performs a variety of administrative and clerical duties unique to the school environment, including but not limited to one or more of the following: Maintains all faculty and staff personnel folders, and ensures proper documentation is filed and maintained in each folder to include certification/recertification requests, Standard Form-50, official transcripts, and DoDEA teaching certificates. Files appropriate forms and transcripts to ensure teacher certification/recertification records are properly maintained and requirements are up-to-date, including tracking, preparing, documenting, and filing of teacher certification/ recertification requests. Ensures the maintenance of the school’s file plans and updates when required. Prepares and tracks the school’s complex Military Interdepartmental Purchase Requests (MIPR), and provides printouts of available funds information to the school principal using Microsoft Excel software. Prepares and forwards all billing requests to the appropriate agencies. Maintains the Key Control Register and controls the issuance of office and/or school keys. Conducts semi-annual inventories of keys. Prepares all requests for keys and locks. Reports loss or theft of keys to the school principal. Serves and the school’s Telephone Control Officer (TCO). Orders, maintains and displays controlling regulations, publications and required forms that may have been issued by a variety of sources. Exercising discretion and knowledge of applicable school policies and regulations, receives calls, greets visitors, and directs inquiries to the appropriate school staff member. Determines the purpose of calls and visits and either responds to issues or refers caller or visitor to the appropriate staff member. Maintains time and attendance, and leave records. Processes timecards and transmits administrative and other school personnel payroll data. Performs other duties as assigned.
MINIMUM QUALIFICATION REQUIREMENTS:
EXPEREINCE:
One (1) year of specialized experience at grade level of KGS-04 or equivalent. A minimum typing speed of 30 words (English/150 strokes) per minute is required. ROK Word Processing Certificates for English may be substituted for the self-certification of keyboard operation skills.
SPECIALIZED EXPERIENCE: Experience which has equipped the candidate with the particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position. To be credited, specialized experience must have been at least equivalent to the next lower grade level.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Successfully completed education of four years above the high school level in a ROKG authorized or recognized university may be substituted for the experience required at grade KGS-05.
ENGLISH LANGUAGE COMPETENCY: 1. The American Language Course Placement Test (ALCPT) score of 60 or above and successfully passing the English Comprehension Interview (ECI) is required.
2. The Test of English as a Foreign Language (TOEFL) score of 430 and higher the Test of English for International Communication (TOEIC) score of 450 and higher may be substituted for ALCPT requirement. Applicant must submit the TOEFL/TOEIC official copies of test score. TOEFL and TOEIC scores are valid for two years from the exam date.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITY (KSA’s): To be rated best qualified applicants must have demonstrated possession of the following KSA’s essential to the performance of the duties of the positions:
a. Ability to assist the School Information Assistant by entering and retrieving information in the SMS database.
b. Ability to operate personal computer system including familiarity with MS tools.
c. Ability to administrative and clerical duties including all files and records related to the school correspondence/mail distribution, and freedom of information act data.
d. Ability communicates effectively orally and in writing.
EQUAL OPPORTUNITY STATEMENT: Osan AB is an Equal Opportunity Employer. All applicants will receive consideration without regard to race, creed, color, lawful political or other affiliation, marital status, sex, age or national origin or handicap.
EMPLOYMENT POLICY: It is the policy of USFK to employ based on qualifications and merit. No employee may request, offer, or accept gratuity in exchange for employment or promotion within USFK, nor may they interfere with applicants exercising their rights to apply for consideration. Any employee guilty of such practices will be subject to removal from USFK employment. Anyone aware of acts or omissions contrary to this policy is urged to immediately contact the Osan Air Base Civilian Personnel Officer, telephone 784-6706
HOW TO APPLY: All current employees assigned with United States Air Force, Korea (USAFK) desiring consideration must complete an In-Service Placement Application Form at http://51fss.com/cpo.html, and forward it through e-mail to knstaffing@us.af.mil or Osan Civilian Personnel Office, Bldg 936, Room 112, 51 FSS/FSMCXKN, APO AP 96278-2065.
ADDITIONAL INFORMATION: For more information on Korean National Employment Program, please contact Civilian Personnel Office, at 784-6862 or (031) 661-6862.
YI, YONG CHA
Chief, KN Staffing Section
Civilian Personnel Office
